What access control features does the gym management software offer?

The software includes access control with notifications for expired memberships, ensuring only authorized members can enter, and integrates with facial recognition devices for enhanced security, all managed by EasySocio.

What is the birthday alert feature in gym software?

In the member list, the birthday alert shows who has a birthday in the next 10 days, with their WhatsApp number right there so you can wish them a happy birthday. On the day itself, EasySocio also sends a birthday email to every member with an email address on file: it goes out once someone at the gym opens EasySocio that day, with a ready-made text you can customize.

Can gym software help with diet recommendations?

Yes, the software allows trainers to create and assign diet plans with detailed instructions, including videos and images, accessible by members through their mobile devices, enhancing their overall fitness journey, supported by EasySocio.

How does the inventory management feature help gyms?

The inventory management system helps track stock levels, monitor sales, and make informed decisions, preventing losses and ensuring smooth operation of the gym’s retail section, facilitated by EasySocio.

How can gym software help collect member feedback?

The software automatically gathers ratings and comments from members, providing valuable insights to improve services and enhance member satisfaction with the help of EasySocio.

What are the membership management features in gym software?

The software includes features like unlimited attendance tracking, automatic renewals, and custom membership plans, ensuring efficient administration and increased member retention through EasySocio.

How does the online class booking feature work in gym software?

Members can easily book and cancel classes online, streamlining the process and avoiding manual scheduling through apps like WhatsApp, ensuring a smooth and organized booking experience with EasySocio.

What is the real-time class screen in gym software?

It’s a screen to keep on display at your gym, on a TV for example, showing today’s classes, who booked each one, the spots left and this month’s ranking. When a member books or cancels, it updates on its own within seconds.

How do smart emails enhance gym management?

EasySocio automatically emails each member when they buy a membership, a few days before it expires and on their birthday, and confirms every class they book by email. The purchase, expiry and birthday emails come with ready-made texts you can customize with the member’s name, membership and expiry date.

What features does the gym software offer for training routines?

Trainers can create detailed workout plans, including videos and images, and assign them to members who can access their routines via mobile devices, making training guidance easily accessible through EasySocio.

Can gym software build multi-week training programs?

Trainers can build programs of 1 to 12 weeks with one routine and one diet per day and assign them to each member from their profile, while members see today’s plan in their own panel and mark each day as done, all through EasySocio.

Features so easy, your grandma could run a gym!

Q: How can I import member data from Excel into the gym software?

From the member list, download the Excel template, fill in each member’s name and mobile number (plus their email, date of birth and ID number, if you have them) and upload the file. EasySocio creates the members and tells you how many it imported, so you can bring them over from a spreadsheet, or from any system that exports to Excel, without adding them one by one.

Explore EasySocio’s features—so intuitive you'll wonder why we even wrote instructions.

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Functionalities

Ditch the spreadsheets! EasySocio makes gym management as smooth as a skipping rope in beast mode 🔥. From memberships and client tracking to access control, online bookings, and automated expiration reminders—we handle the details so you can focus on growing your business and enjoying the fun parts of your work, not the tedious ones. 🎉

YOUR OWN APP, WITH YOUR LOGO? YOU ALREADY HAVE IT

Your Gym’s Own App, with Your Logo 📲

Your members can have your gym’s app on their phone’s home screen, with your logo and your name. They open it with one tap to check their bookings, workout and membership, without looking for the link or typing their number every time. It’s not on the Play Store or the App Store: they install it from your link, on iPhone and on any other phone. Sharing it takes a minute: send it via WhatsApp with a ready-made message, print a QR poster for your front desk or copy the message with your link. And it comes with every plan, the free one too.

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WHO JOINED, WHO’S ACTIVE, AND WHO OWES YOU MONEY?

Membership Management Made Easy 📋

Easily track memberships, expirations, and payments. Leave boring admin work to EasySocio and reclaim your free time!

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EasySocio member list on a laptop, with counters for active members, members with a membership, members who owe money and members without a membership for over a month, and one member’s card enlarged with his membership, expiration date and balance due.

NEVER FORGET WHAT MATTERS ABOUT EACH MEMBER!

Member Notes on Every Profile 📝

Preferences, injuries or anything else worth remembering: each note is saved on the member’s profile with the date and time, so your whole team is in the loop.

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IS YOUR WHOLE TEAM SHARING ONE PASSWORD?

Staff Accounts with Limited Access 👥

Front desk staff and coaches each get their own account, set up with just their name, email and phone number, and their login details arrive by email. With that account they look after members, sell memberships and products, take payments, book classes and check members in. Your gym’s settings (memberships and prices, the product catalog and the class schedule), the cash register balance and history, the analytics and adding or removing users are for you alone: their account has no access to any of that.

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Laptop with a gym’s staff accounts page in EasySocio and the window for adding a new one. A card enlarges the form: the name, email and phone number of the front desk team member being added.

SAY GOODBYE TO ENDLESS SCHEDULING CALLS!

Effortless Online Booking 📆

Allow your clients to book their classes online, with capacity limits and even numbered spots—because nobody likes playing phone-tag.

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Phone with the EasySocio member app: a member picks the Tuesday 7:00 PM functional training class, with three spots left, confirms the booking and sees it in her upcoming classes.

TWO MEMBERS, ONE SPOT. NEVER AGAIN!

Numbered Spots for Your Classes 📍

Turn numbered spots on for the classes that need them: each member picks their number when booking and shows up knowing which bike, reformer or station is theirs.

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Video of a phone with the EasySocio member app booking the 7:00 PM indoor cycling class and picking bike 7 on the numbered spot map, through to the confirmation of spot 7.

THE GYM SCREEN THAT UPDATES ITSELF

Real-Time Class Screen 📺

Put today’s classes up on a screen at your gym, with who booked each one, the spots left and this month’s ranking. When a member books or cancels, it updates within seconds.

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EasySocio Realtime screen on a laptop: with the day’s classes in view, a new booking for the 8:00 PM CrossFit class shows up on its own and the spots left go from 14 to 13.

AUTOMATIC COMMUNICATION THAT WON’T MAKE YOU SWEAT

Automatic WhatsApp Messages 📲

There are two: a welcome message when you add a new member and a reminder before their membership expires. You can turn each one on or off, and each message sent is deducted from a message bonus that’s topped up with every renewal of your EasySocio plan.

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Laptop with a gym’s WhatsApp message settings in EasySocio and a card that enlarges the two automatic messages turned on: the welcome message when a member is added and the reminder before the membership expires.

MEMBER EMAILS, ALREADY WRITTEN FOR YOU

Personalized Automatic Emails ✉️

When members buy a membership, a few days before it expires and on their birthday, they get an automatic email. The texts come ready to go and you can edit them, using tags that fill in each member’s name, membership and expiry date.

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Laptop with a gym’s automatic email settings in EasySocio and two cards that enlarge the membership expiry reminder: its subject and its text, with tags that are replaced by the member’s name, their membership and the expiry date.

SCHEDULE CHANGE? LET YOUR MEMBERS KNOW

Notifications for Your Members 📣

Write a notice and choose who gets it: one member, everyone or just some of them, such as members who owe money, members without a membership or those who bought a specific one. They see it in the member app, under notifications, as soon as they open it, and you can also highlight it as a banner on the app’s Home tab and send it by email. Unlike the automatic WhatsApp messages and emails, you write this one yourself, whenever you need it. You can send up to three notifications a month for every member your plan includes.

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Phone with the EasySocio member app on the Home tab and a card that enlarges the notice the gym sent, highlighted as a banner: the Monday 9:30 yoga class is moving to room 2.

NEVER MISS ANOTHER BIRTHDAY!

Birthday Alerts 🎉

See who has a birthday in the next 10 days, with their WhatsApp number right there so you can wish them a happy birthday.

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EasySocio birthday alert on a laptop: the list of members with birthdays in the coming days and a card that enlarges one member’s birthday, her name and her WhatsApp number to send her greetings.

NEVER LOSE TRACK OF YOUR PROTEIN SHAKES AGAIN!

Easy Inventory & Product Sales 📦

Effortlessly manage your stock and product sales to avoid those dreaded “out-of-stock” surprises.

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Laptop with a gym’s products in EasySocio grouped by category, and two cards that enlarge a T-shirt and a protein tub with their price and stock on hand.

NEED A RECEIPT? IT’S READY TO PRINT

Receipts & Printing Your Way 🧾

Print receipts on A4 paper or on a receipt printer: you choose the format once. Plus QR code posters for class bookings and self-registration, ready to put up at the front desk.

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KNOW EXACTLY WHO’S IN YOUR GYM—WITHOUT SPYING!

Simple & Secure Access Control 🔑

Keep tabs on who enters, how many people are around, and manage access based on membership type or schedule effortlessly.

Explore

EasySocio access control screen on a laptop: the QR reader lets in a member who is up to date and stops another one who owes $1,500.

FASTER THAN SAYING "WELCOME BACK!"

Barcode ID Cards for Quick Entry 🎟️

Make identity checks fast, easy, and secure. Cards are emailed or downloadable instantly for stress-free management.

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EasySocio dashboard on a laptop generating a member’s ID card, with her photo, her name, a barcode and a QR code, ready to email or download.

HEAR WHAT YOUR CUSTOMERS REALLY THINK!

Easy Customer Feedback ⭐⭐⭐⭐⭐

Gather client feedback effortlessly and boost your business by knowing exactly how to improve.

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Member reviews in EasySocio on a laptop: each member rates the class with stars and leaves a comment, and two cards enlarge five-star reviews, one praising a demanding but very well explained class and another from a member who left feeling refreshed.

EVERY REP COUNTS, AND NOW IT’S ON RECORD

Member Results, Exercise by Exercise ✍️

You choose which exercises to track and in what unit (kg, reps, time or distance). For those, members see their latest result right on the exercise card, log a new one without leaving their routine and follow their progress on a chart.

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Phone with the EasySocio member app: on the bench press card in his routine, a member sees his last mark, 55 kg, and the button to log a new one; on the Progress tab, that exercise’s chart shows how the weight went up in September.

MEAL PLANS YOUR MEMBERS WON’T HATE

Effortless Diet Planning 🍎

Create and share tasty, easy-to-follow meal plans, making nutrition guidance simple and engaging.

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Phone with the EasySocio member app showing an open cutting-week diet, with the day’s meals from breakfast to dinner enlarged in a card next to the diet’s name.

FINANCE TRACKING WITHOUT TEARS

Simple Income & Expense Control 💸

Track finances painlessly, ensuring your budget stays fit without breaking a sweat.

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Laptop with a gym’s cash register in EasySocio filtered from September 1 to 30, with the opening balance, the net balance of the period’s transactions and the closing balance enlarged in a card, along with the buttons to filter by date, view by day and export the transactions.

TURN YOUR MEMBERS INTO LOCAL CELEBRITIES!

Friendly Member Rankings 🥇

Easily track top-performing members, organize fun competitions, and celebrate achievements.

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EasySocio member ranking on a laptop with September selected and the podium enlarged: Lucía Pereira, Joaquín Díaz and Camila Fernández with their trophies, bookings, check-ins, stars and points.

HELPING MEMBERS HIT THEIR GOALS (WITHOUT STALKING)

Easy Member Progress Tracking 📊

Monitor member progress smoothly and clearly—your clients will appreciate it, and so will you.

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Phone with the EasySocio member app on the Progress tab, with charts of a member’s body weight and waist going down from August to October, enlarged in two cards.

CREATE ROUTINES WITHOUT PULLING MUSCLES

Easy Workout Routine Builder 💪

Quickly build and share detailed workout routines, complete with videos and images.

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Phone with the EasySocio member app on the Routines tab, with a leg workout built from exercises, and two cards that enlarge the squat with its pictogram and its sets with the explanation of how to do it.

STILL EXPLAINING EVERY EXERCISE FROM SCRATCH?

Your Own Exercise Library 🏋️

Set up each exercise once, with a photo, a YouTube or Vimeo link and a “How it’s done” explanation, and it’s ready to add to any routine. Members see it all on their phone.

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Laptop with the gym’s exercise library in EasySocio, each exercise with its pictogram, and the edit window for lunges open. A card enlarges its “How it’s done” explanation and the note that members see it in every routine that includes the exercise.

ANOTHER MEMBER ASKING WHAT TO TRAIN TODAY?

Week-by-Week Training Programs 🗓️

Build a plan of up to 12 weeks with a routine and a diet for every day. Members see today’s plan, check the day off when they finish, and you follow each week from their profile.

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Phone with the EasySocio member app and the card for his training program, and two cards that enlarge the week’s plan with today (Friday) and the “I did it” button, which the member taps to check off the day so the gym can see which days he trained.

SMARTER DECISIONS, FEWER HEADACHES

Easy Analytics 📈

Make informed choices easily with clear, actionable insights—no math required!

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WHO STOPPED RENEWING? EASYSOCIO FLAGS THEM

Member Win-Back Alerts ⏰

The member list flags anyone who has gone more than 1 or 2 months without a membership, and the dashboard shows how many members with an active membership haven’t checked in at all in the last 30 days, and whose memberships are about to expire.

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EasySocio member list on a laptop, filtered to members who have gone more than a month without a membership: each one shows their WhatsApp number and a notice of how long it has been since they renewed, and two cards enlarge the notices for more than 1 month and more than 2 months without a membership.

SIGN-UPS MADE STRESS-FREE

Easy Self-Registration 🚀

Let your members register themselves online in seconds—because paperwork is so last decade.

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ARE YOUR MEMBERS IN AN EXCEL SPREADSHEET?

Import Members from Excel 📥

Download the template, fill in each member’s name and mobile number (plus their email, date of birth and ID number, if you have them) and upload the file: EasySocio creates the members and tells you how many it imported.

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Laptop with the EasySocio window for importing members from Excel, with its instructions, and two cards that enlarge the window’s title and the button to download the template.

WHICH PLAN FITS YOU BEST?

Prices

Only pay for what you use. No hidden fees, no surprises—cancel anytime.

Every feature, on every plan

Yes, the free one too. Nothing here is locked behind a paywall: the only thing that changes between plans is how many members you can register.

Included in every plan

Your gym’s own app, on your members’ phonesNew

Your logo and your name on their home screen. Members install it from your link, without going through any app store, and open it with one tap to check their bookings, workout and membership.

See how it works